Interim Project Management, Risk Management

For most industry projects, factors outside the control of the project management team can delay the project and incur significant additional costs for the client. Formal risk analysis and risk management can help to minimise delays and additional costs.

The first stage of a risk analysis is to identify threats facing a project. In a project environment, threats can be from a wide variety of sources, but invariably fall into key categories, such as:

  • Disruption to supplies, equipment, materials etc
  • External weather, environmental and other factors
  • Failure of systems, procedures, controls and organisation
  • Cost over-runs, time over-runs, quality non-compliance, etc
  • Shortfall in availability of personnel, particularly key staff
  • Technical failure, design faults, errors and omissions

To establish the important threats, the above list can be used to define possible vulnerabilities, which can be examined and developed by the project manager and members of the project team.

Once the likely range and list of threats has been identified, it is useful to make the best estimate of the probability of each event occurring, and to factor this by the estimated amount it will cost to rectify matters, if the risk materialises. This will give a notional value of the risk for each event, which can be compared with other assessed values, from which priorities can be established.

A cost effective approach to risk management should be developed, bearing in mind that it may be better to accept the risk, rather than to use excessive resources to eliminate it. For instance:

  • Decide whether to bring in additional resources to counter the risk
  • Develop a contingency plan to minimise the effects of a particular occurrence, if it happens
  • Improve existing methods and systems, changes in responsibilities, controls, etc
  • Insure the risk, i.e. defray or offset part or all of the risk